Billing Schedules

Managing recurring payments manually is time-consuming and prone to errors. Billing Schedules in Enlivy help you automate, track, and manage payments in a structured way.

Whether you’re billing clients monthly for a subscription, splitting a large invoice into installments, or scheduling internal payments like salaries, Billing Schedules give you full visibility and control.

It’s like having a payment autopilot, with flexible schedules, automatic Stripe integration, and real-time status updates.

With Billing Schedules, you can:

• Automate recurring payments using Stripe
• Track incoming & outgoing billing without manual reminders
• Link related contracts, invoices, and receipts
• Keep payment statuses updated in real-time

What Exactly is a Billing Schedule?

A Billing Schedule is a payment plan. It defines:

• Who pays whom (sender & receiver)
• How often payments happen (frequency)
• What documents are attached (invoices, receipts, payslips)
• How payments are made (Stripe, Bank Transfer, Cash)
• When the schedule starts and ends

When Should You Use Billing Schedules?

You can use Billing Schedules for incoming payments (from clients) or outgoing payments (to vendors/employees).

Here are common scenarios:

Recurring client subscriptions

• Charging clients for SaaS services
• Collecting monthly retainers for ongoing projects
• Charging rent for office space

Splitting a project that has multiple invoices into multiple installments

• A €5,000 project invoice paid in 5x €1,000 installments
• A vendor allowing you to pay in chunks

Internal recurring expenses

• Paying monthly salaries
• Paying regular vendor contracts (e.g., hosting, licenses)
• Managing employee benefits (like gym memberships)

Think of it like this:

Subscription = repeating forever (until cancelled)

Payment Plan = fixed number of payments, then done

How Stripe Integration Helps

If you connect your Stripe account to Enlivy, Billing Schedules become even more powerful:

• Automatic Charging: Enlivy creates payment intents in Stripe and charges clients on the scheduled date.
• Real-time Updates: Payment status instantly syncs back to Enlivy.
• Reduced Manual Work: No more reminding clients manually, Stripe handles it.

Step-by-Step: Creating a Billing Schedule

Let’s go step by step with extra details and examples.

Open Billing Schedules

From the left sidebar menu, go to Billing Schedules:

Add a New Billing Schedule

A new form opens where you’ll define the schedule details

Click the + Add Billing Schedule button (top-right)